(As amended April 1, 2009)
I. PURPOSE
The Audit Committee has been established by the Board of Directors to assist the Board in fulfilling its fiduciary responsibilities by overseeing the integrity of the Corporation’s financial statements, the financial reporting processes, internal accounting and financial controls, the annual independent audit of the Corporation’s financial statements, and other aspects of the financial management of the Corporation, including overseeing the establishment and maintenance of processes to assure compliance by the Corporation with all applicable laws, regulations and Corporation policy. In so doing, it is the responsibility of the Audit Committee to foster free and open means of communication between the directors, the independent registered public accounting firm and the financial management of the Corporation.
It is the responsibility of the financial management of the Corporation to prepare financial statements in accordance with generally accepted accounting principles and of the independent registered public accounting firm to audit the annual financial statements. It is not the responsibility of the Committee to plan or conduct audits or to determine that the Corporation’s financial statements are complete and accurate or are in compliance with generally accepted accounting principles.
II. ORGANIZATION
The Committee shall consist of at least three members elected by the Board at the first Board meeting following the annual stockholders’ meeting to serve until their successors shall be duly elected and qualified. The Chair of the Committee shall be designated by the Board. The composition of the membership of the Committee shall comply with all applicable statutes and the rules and regulations of the Securities and Exchange Commission (“SEC”) and the Nasdaq Stock Market. Committee members shall not simultaneously serve on the audit committees of more than three other public companies.
III. MEETINGS
The Committee shall meet at such times as it determines, but not less frequently than quarterly. Special meetings may be called by the Chair. As part of its obligation to foster open communications, the Committee shall meet regularly with management and the independent registered public accounting firm in separate executive sessions to discuss any matters that the Committee or each of these groups believe should be discussed privately. The operation of the Committee is subject to the provisions of the Corporation’s Amended and Restated Bylaws, including with respect to notice of meetings, quorum requirements, action without a meeting and waiver of notice of meetings. The Committee may determine such other procedural rules for meeting and conducting its business, except as otherwise provided in the Amended and Restated Bylaws or required by applicable law. A majority of the members shall represent a quorum of the Committee, and, if a quorum is present, any action approved by at least a majority of the members present shall represent the valid action of the Committee.
IV. AUTHORITY OF COMMITTEE
A. The Committee shall have the sole authority to appoint and dismiss the Corporation’s independent registered public accounting firm. The independent registered public accounting firm shall report directly to the Committee.
B. The Committee shall have the sole authority to approve the amount of fees and other terms of any engagement by the Corporation of the independent registered public accounting firm.
C. The Committee shall have the authority to retain special legal, accounting or other consultants to advise the Committee.
D. The Committee may request any director, officer or employee of the Corporation or the Corporation’s outside counsel, or independent registered public accounting firm or other consultant to attend a meeting of the Committee or to meet with any members of, or consultants to, the Committee.
E. The Committee may form and delegate authority to a subcommittee of the Committee, consisting of one or more members of the Committee, whenever it deems appropriate.F. The Committee shall have appropriate funding from the Corporation, as determined by the Committee, to permit the Committee to perform its duties under this Charter and to compensate its advisors.
V. RESPONSIBILITIES AND DUTIES
To fulfill its responsibilities and duties the Committee shall:
A. Independent Audit and Independent Registered Public Accounting Firm.
Appoint and dismiss the Corporation’s independent registered public accounting firm.
Review and approve the independent registered public accounting firm’s proposed audit scope, approach, staffing and fees.
Pre-approve all audit and permitted non-audit services to be performed by the independent registered public accounting firm subject to such procedures as may be established by the Committee.
At least annually, obtain and review a report by the independent registered public accounting firm describing the firm’s internal quality-control procedures, any material issues raised by the most recent internal quality-control or peer review of the firm, or by any inquiry or investigation by governmental or professional authorities, within the preceding five years, respecting one or more independent audits carried out by the firm, and any steps taken to deal with any such issues.
Establish policies for ensuring the receipt from the independent registered public accounting firm of a formal written statement prior to engagement of the firm and then on a periodic basis, not less frequently than annually, a written statement delineating all relationships between the independent registered public accounting firm and the Corporation, including each non-audit service provided to the Corporation.
Actively engage in a dialogue with the independent registered public accounting firm with respect to any disclosed relationships or services that may impact the objectivity and independence of the independent registered public accounting firm.
Discuss with the independent registered public accounting firm the matters required to be discussed by Statement on Auditing Standards No. 61, and as amended by Statement on Auditing Standards No. 90, relating to the conduct of the audit.
Receive and review with management any management letter provided by the independent registered public accounting firm and the Corporation’s response to that letter, review with the independent registered public accounting firm any problems or difficulties the registered public accounting firm may have encountered and any disagreements with management.
Discuss with the independent registered public accounting firm whether it has identified the existence of any issues of the type described in Section 10A of the Securities Exchange Act of 1934 (concerning detection of illegal acts).
Review and approve hiring policies for employees or former employees of the independent registered public accounting firm.
B. Financial Statement Review.
Oversee the annual and quarterly financial reporting processes.
a. The Committee shall review with management and the independent registered public accounting firm the financial statements and Management’s Discussion and Analysis (“MD&A”) to be included in the Corporation’s Annual Report on Form 10-K prior to filing or distribution, including the applicability of critical accounting policies, the reasonableness of significant judgments and the clarity of the disclosures in the financial statements. The Committee shall also discuss the results of the annual audit and any other matter required to be communicated to the Committee by the independent registered public accounting firm under auditing standards of the Public Company Accounting Oversight Board (United States).
b. The Committee shall review with management the interim financial statements and MD&A to be included in the Corporation’s quarterly reports on Form 10-Q. The Committee shall also discuss the results of the quarterly reviews and any other matters required to be communicated to the Committee by the independent registered public accounting firm under current regulations and standards.
Discuss with management the Corporation’s earnings press releases, including the use of non-GAAP information, as well as financial information and earnings guidance provided to analysts.
Obtain and review periodic reports at least annually from management and the independent registered public accounting firm assessing the effectiveness of the Corporation’s internal control structure and procedures for financial reporting including: (a) all significant deficiencies or material weaknesses in the design or operation of internal controls, and (b) any fraud, whether or not material, that involves management or other employees having a significant role in the internal controls, all significant changes to internal controls, including corrective actions, since the last report to the Committee.
VI. COMPLIANCE MATTERS
A. Review compliance with the Corporation’s Code of Conduct and its related policies and procedures on a regular basis and review the content of the Code and related policies and procedures from time to time.
B. Establish procedures for the receipt, retention, and treatment of complaints received by the Corporation regarding accounting, internal accounting controls, or auditing matters and the confidential, anonymous submission by employees of the Corporation of concerns regarding questionable accounting or auditing matters.
C. Review with the Corporation’s counsel legal and regulatory matters that may have a material impact on the Corporation’s financial statements.
D. Review and discuss the Corporation’s guidelines and policies with respect to financial risk assessment, including the risk of fraud.
VII. REPORTS
A. Prepare the report required by the rules of the SEC to be included in the Corporation’s proxy statement.
B. Review and reassess the adequacy of this charter annually and submit any recommended changes to the Board for approval.
C. Conduct an evaluation of the Committee’s performance at least annually.
D. The Chair of the Committee shall regularly report to the Board regarding the Committee’s actions.